Team Secretary - Elysium Healthcare : Job Details

Do you have administration experience and are looking to step into a new role? Join Wellesley Hospital in Wellington (Somerset) as a Team Secretary and enjoy a career where you are valued and supported to be the best you can be.

Working 37.5 hours a week as a secretary you will be responsible for supporting the medical team with administrative tasks, handling and production of confidential and highly sensitive documentation and diary management. You will also be supporting the Registered Clinician with letters and general documentation.

There’s also a huge range of courses on offer to help grow and develop your career. If you have the aspiration, capability and dedication, Elysium Healthcare can give you the support and opportunities to help you achieve your career goals.

Join Wellesley Hospital in creating a positive and secure environment. It’s a career that you can take pride in while enjoying the satisfaction of helping people and seeing them improve. It’s what delivering great healthcare should feel like.

As a Team Secretary you will be:

• Maintaining the ward diary (inputting planned leaves/visits/meetings for patients, as well as reminders to nurses of report deadlines)
• Maintaining the doctor’s diary (inputting visits/meetings/ reminders of report deadlines)
• Supporting the ward manager with general administration
• Maintaining and updating filing and record-keeping systems
• Audio transcription
• Taking of minutes for weekly ward rounds, professionals’ meetings and other MDT meetings.
• Updating of information (primary nurse lists, ward posters etc.)
• Printing of paperwork and ensuring wards always have what is required
• General upkeep and organisation of nurses’ office and ward manager’s office
• Liaison with external professionals
• Scanning, archiving and filing
• Other administrative duties

To be successful in this role, you'll need:

• General IT skills including Microsoft Office
• Excellent communication and organisational skills
• Ability to meet deadlines and work under pressure
• Ability to work with colleagues at all levels and liaise with patients
• A minimum 4 GCSEs or equivalent
• Experience of audio typing
• Good telephone manner
• Basic knowledge of mental illnesses and medications (desirable, not essential)

Where you will be working:

Location: Westpark 26, Chelston, Wellington, Somerset, TA21 9FF

You will be working at Wellesley Hospital, a purpose built 75 bed hospital in Wellington (Somerset) for men and women with mental health problems.

The Wellesley Hospital built in 2017 works alongside Devon Partnership NHS Trust, Avon and Wiltshire Foundation Trust, Cornwall Foundation Trust, 2gether Foundation Trust, Cygnet Healthcare and Livewell to deliver the best possible environment for patients with mental health issues.

What you will get:

• Annual salary of £22,378
• The equivalent of 33 days annual leave (inc Bank Holidays) – plus your birthday off!
• Free meals and parking
• Wellbeing support and activities to help you maintain a great work-life balance.
• Career development and training to help you achieve your career goals.
• Pension contribution to secure your future.
• Life Assurance for added peace of mind.
• Enhanced Maternity Package so you can truly enjoy this special time.

There is also a range of other benefits including retail discounts and special offers, and much more. 

About your next employer

You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. 

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. 

Elysium Healthcare follows safer recruitment of staff for all appointments. It is a requirement that all staff understand it is each person’s individual responsibility and are committed to promoting and safeguarding the welfare of service users. Candidates will be subject to an Enhanced DBS disclosure.