Team Assistant - Australasian Recruitment Company : Job Details

TEAM ASSISTANTA global financial company is seeking 4 Assistants to provide extensive administrative support to Associate and Junior VP-level bankers within an industry group team. This is a demanding role which would suit someone from a customer service or administrative background who thrives in a high-volume workload environment. Full in-house and remote training will be provided alongside ongoing support from the Team Supervisor. Experience of working in a remotely managed environment is a bonusTEAM ASSISTANT ROLE:

• Providing administrative support to executives across multiple cities in a team-oriented environment
• Managing proactive and detailed calendars across multiple time zones and prioritising meeting requests
• Coordinating complex meetings, phone and video conference calls
• Handling a high volume of incoming phone calls and taking accurate messages with professionalism
• Coordinating domestic and international travel arrangements, including visa procurement
• Processing expense reports and related invoices in a timely manner
• Arranging meetings on and off campus, booking conference rooms, catering and guest registration
• Performing general administrative duties including invoice submissions, time entry, copying, scanning, filing, mailing and archiving
• Handling highly confidential and sensitive client information with discretion
• Acting as an integral member of the support team, maintaining awareness of priorities and support required
• Adhering to compliance regulations and gaining relevant approvals

TEAM ASSISTANT ESSENTIALS:

• Having 1–2 years’ experience supporting executives in financial services, the private sector or the customer service industry
• Using Microsoft Word, Excel and Outlook to a high standard
• Managing competing time-sensitive priorities and tasks
• Demonstrating dependability and high attention to detail, with the ability to multitask
• Communicating professionally in person, on the phone, via Zoom and by email at all levels
• Collaborating as a supportive team player with a positive attitude under pressure
• Working flexibly and adapting to support across multiple teams
• Being resourceful and using own initiative in solving issues
• Maintaining a proactive attitude when managing diaries
• Exercising discretion when handling confidential business matters
• Being friendly, approachable and demonstrating a can-do attitude

TEAM ASSISTANT BENEFITS:

• Opportunities for career growth within the organisation

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.