Team Administrator - Pearson Whiffin Recruitment Ltd : Job Details

Team Administrator

Meopham

8am - 4pm Monday to Friday (5 days on site)

£competitive dependent on experience 

An established and respected organisation within the construction sector is seeking a proactive Team Administrator to support their busy and friendly office team based in Meopham.

This is a fantastic opportunity to join a company with a strong reputation and an impressive portfolio of reinstatement, refurbishment, and fit-out projects across multiple sectors.

• Act as a key point of contact, maintaining excellent relationships with colleagues, clients, subcontractors, and the wider supply chain.

• Manage documentation systems, ensuring information is named, filed, and stored correctly for easy access and audit readiness.

• Support Project Management teams with calendar management, scheduling, and day-to-day coordination.

• Handle procurement support by responding to requests for materials, plant hire, and equipment, updating trackers to ensure accuracy.

• Collate and prepare H&S files, RAMS, and O&M manuals (both digital and printed).

• Source competitive quotes and present pricing information clearly and efficiently.

• Raise and manage purchase orders via established internal systems.

• Oversee office supplies, ensuring cost-effective ordering and stock control.

• Contribute to compliance by updating registers and assisting with onboarding new suppliers and subcontractors.

• Manage incoming calls and emails, providing a professional first impression and directing enquiries appropriately.

• Offer general administrative support to both office and site-based teams.

• Solid experience within construction in an administrative capacity

• Strong Microsoft Office skills, particularly in Word, Excel, and Outlook.

• Excellent organisational and prioritisation abilities, with strong attention to detail.

• Confident communicator, comfortable liaising at all levels.

• Proactive in chasing outstanding tasks and information.

• Capable of working independently and as part of a collaborative team.

• Familiarity with digital site management systems such as Sign On Site, ASite, or Chime.

• Confident in sourcing and negotiating prices for materials and services.

• Skilled in creating standardised templates, trackers, and documentation.

• Experience in minute-taking would be a bonus.

What's in it for you?! 

• Friendly small office environment 
• Opportunities to progress within growing business
• Generous hours - 8am - 4pm, 1 hour for lunch
• Discretionary pay reviews subject to performance
• Company events

This role is URGENT - my client will interview immediately for the right person!

This role is being handled by Emily, Associate Director for Pearson Whiffin Recruitment!