Support Assistant - Reed : Job Details

• Location: Stanford-le-Hope, Essex, SS17 9ER
• Job Type: Full-time, Temporary. Hybrid working.

The City of London Corporation are looking to recruit a Support Assistant on an interim 1-month rolling basis at their Stanford-le-Hope Port in Essex.

This role is crucial for providing clerical and administrative support to Official Veterinarians, Port Health Officers, and other staff. The successful candidate will be instrumental in ensuring the smooth operation of our office, adhering to ISO procedures and effectively using information systems.

Day-to-Day of the Role:

• Serve as the first point of contact for visitors, managing reception duties efficiently.
• Handle all incoming documents: sorting, date-stamping, scanning, and distributing within the office while ensuring accurate delivery verification.
• Provide clerical and administrative support to field staff as required.
• Coordinate daily sample collections for lab testing, prepare samples, and liaise with couriers.
• Operate office equipment such as postage franking machines, scanners, photocopiers, and computers to fulfill job responsibilities.
• Manage incoming calls, respond to queries regarding imported food cargo and charging procedures, and direct calls to appropriate staff.
• Under supervision, perform documentary checks on imported food consignments and maintain accurate records both electronically and on paper.
• Input and maintain data within internal and external database systems, ensuring accuracy and up-to-date information.

Required Skills & Qualifications:

• Proven experience in administrative or clerical roles.
• Strong organisational and multitasking abilities.
• Excellent communication skills and the ability to handle multiple tasks simultaneously.
• Proficiency in using office equipment and information systems.
• Ability to work under general direction and report any issues to management effectively.

If this role of interest to you and you have the required skills and experience, then please click apply.