Stock Holding Coordinator, Buying - Berry Bros. & Rudd : Job Details

Job Title: Stock Holding Coordinator, Buying

Reporting To: Commercial Lead

Direct Reports: N/A

Location: Basingstoke or London, hybrid working of 3/2 in place

Berry Bros. & Rudd is 325 years old, but we never stand still. As the world’s best and most trusted fine wine and spirits merchant, we are committed to helping our customers drink better, now and in the future. A career at Berry Bros. & Rudd is a unique and rewarding experience, combining the rich background of centuries of history with a modern family-owned culture, built on ambitious plans and with people at its heart.

The job in a nutshell

In this role, you’ll work with all relevant departments to ensure that BB&R stock in visible and maintained appropriately. You’ll be highly analytical with great attention to detail and passion for problem solving.

Who you will work with

Internal: Fine Wine Buying Team, Logistics & Supply Chain team, Shop teams (Basingstoke & London), Finance team

External: Accessories

What you will do

• Liaising with Buyers to ensure all stock is priced, if not priced, it is set aside for later use with a date and reason
• Frequently meet with all Buyers to review their portfolio and highlight any anomalies, such as wines held, stuck in FMV, not on website or blocked by Warehouse,
• Liaise with warehouse stock control team to ensure that relevant stock is released and available for sale,
• Work with the rest of the Commercial Team to build a new and improved stock reporting tool to help manage the retail range.
• Take ownership for the reporting and ordering that will keep over 90% of our core retail lines (excl BOS) in stock at all times.
• Report and manage missing tasting notes to make sure the buyers provide the information in the timely manner,
• Producer reporting: extract data from the system and prepare elements required by the buyer in line with “producer report” request form,
• Maintain spreadsheet(s) of wines that are:to be delisted - work closely with appropriate departments to sell this stock
• To be destructed – liaise with Warehouse and finance for out of condition wines,
• Maintain and manage the stock provision with the financial team and the buyers to make sure provision are applied when necessary and stock is promoted accordingly,
• Ready for season sale events
• Work closely with Online/Digital team to ensure all wines are visible on our website at all times,
• Accessories buyer
• Ensure that all working practices comply with Health and Safety legislation.

What you will bring to the role

Experience / Achievements

• Demonstrable experience in using all BB&R systems - PowerBI, SAP and Excel
• Intermediate to Advanced Excel skills are essential
• An understanding of Wine purchasing processes together with some product knowledge

Your Skills, Knowledge and Behaviours

• Proactive communicator, able to work with all areas of the business, at all levels
• Highly numerate with great attention to detail
• The ability to be flexible, decisive and quick-thinking
• The ability to manage own workload, prioritise and meet deadlines

Qualifications

• WSET Level 3 preferred, but not essential

We support our colleagues with a wide range of benefits: you will start with 24 days' holiday, and 3 additional days over the Christmas period and 1 Personal Day, Private Medical cover & Health plan, Life Insurance, Pension, Employee Assistance Programme (EAP), generous Employee discount (up to 40% off products), and many more.

Closing date: Monday 25th August 2025

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.