Staffing & Office Manager - Hiring People : Job Details

Join the team behind London’s most iconic luxury events!

Are you a born organiser with a passion for people and performance? At Bubble Food, we're looking for a proactive and versatile Staffing & Office Manager to take charge of resourcing, office operations, and executive support. If you're solutions-focused, calm under pressure, and great with people, this is your opportunity to be at the heart of a fast-paced, creative business.

At Bubble Food, we deliver unforgettable, design-led experiences for world-class clients—from intimate private dinners to large-scale productions for up to 2,000 guests. With over 300 events annually, we rely on seamless staffing and flawless coordination to make every moment count.

The Role

As Staffing & Office Manager, you’ll oversee the recruitment, scheduling, and management of our casual events team—chefs, waitstaff, porters, and more—ensuring each event is perfectly resourced.

Alongside this, you'll keep our office running smoothly, provide first-line IT support, and assist the MDs with executive admin. This is a hands-on, varied role for someone who thrives in a collaborative and energetic environment.

What You’ll Do:

• Lead the end-to-end coordination of event staffing, building a high-quality casual workforce (chefs, waitstaff, porters, and more)
• Manage staff scheduling, recruitment, onboarding, timesheets, and agency liaison
• Oversee smooth office operations: supplies, workspace setup, repairs, and daily admin
• Provide first-line IT support and coordinate with external tech partners
• Offer proactive executive assistance to the MD, including diary management and presentation prep
• Maintain accurate systems: staff records, HR compliance, CRM data, and training logs
• Support payroll, invoice prep, and cross-departmental admin
• Champion company culture—driving energy, collaboration, and a can-do spirit across the team

What You’ll Bring:

• Proven experience in staffing, recruitment, or scheduling (hospitality/events preferred)
• Strong multitasking and organisational skills
• Excellent interpersonal skills and a calm, can-do attitude under pressure
• Proficiency in Google Workspace, Microsoft 365, and platforms like RotaCloud or Planday
• High discretion, professionalism, and attention to detail
• Confidence working with contracts and HR compliance (Right to Work, GDPR)

Success in this Role Looks Like:

• Events staffed seamlessly and cost-effectively
• Smooth day-to-day office operations and staff satisfaction
• Fast resolution of tech or staffing challenges
• Accurate records, timely reporting, and compliant admin
• Proactive support to MDs and company-wide initiatives

Step into a role where no two days are the same—and every day makes a difference.

Apply now and help shape the future of luxury events with Bubble Food.