Job Location : London, UK
THE MEDICAL SOCIETY OF LONDON - Society Secretary and Executive Assistant
JOB DESCRIPTION
Start Date - Early May 2024 by arrangement.
Hours of Work
35 Hours per week (10-5 daily) - some flexibility
4 Evening functions per month (5-9:30)
9 Work days in two Weeks (Alternative Fridays off)
30 Days annual leave (pro rata) plus Bank Holidays
Salary
£30,000 rising to £32,000 after 12 months probabtion depending on experience plus 10% contribution to company or private pension scheme.
Skills
Capable Office Administrator including Diary and Booking Management
Customer/Client interface skills; event hosting and supporting
IT Competent and regular user of WORD, EXCEL, POWERPOINT and ACCESS
Use of standard office machinery (Scanning, copying, and franking etc.)
Basic Food Hygiene
Physically able to arrange chairs etc. for clients
Role
The Society Secretary is a salaried position at The Medical Society of London located in Central London (Chandos Street W1G 9EB). The post holder is responsible to The Registrar (CEO) as Line Manager and, through the Registrar, to the Charity Trustees. The post holder also has duties with the Harveian Society of London and The Hunterian Society of London. The principal duties are as follows:
6. Collecting and preparing manuscripts for Transactions and forwarding to the Editor. Updating the lists required for Transactions and liaising with the Printer for the printing and distribution of Transactions.
7. Preparing the Weekly programme for Lettsom House, liaising with other event organisers for numbers and requirements, completing booking proformas and ordering catering supplies.
10. Fulfilling the role of Executive Secretary to the Hunterian Society including liaison with the President and Council in the preparation and delivery of the annual programme of events.
13. Assisting the Registrar in the day-to-day management of Lettsom House as agreed and covering for the Registrar when absent.
Salary : 30000 - 32000
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