Senior HR & Office Supervisor - Reed : Job Details

Reed HR are working alongside a Not for Profit Organisation based in South West London who are urgently recruiting for an experienced HR & Office Coordinator for initially 1-2 months. 

This role is to cover someone on short term leave but could have the opportunity to extend longer based on workload. 

The role is hybrid, so flexibility is offered.

Key Responsibilities

HR & Office Management 

• Administration of all employee-related paperwork, such as employment contracts, new starter packs, or formal notices of termination. • Leading the recruitment process, including selection and interviewing of candidates and providing orientation and training to new employees

• Overseeing staff attendance and absence monitoring.

• Conduct staff appraisals, manage performance and discipline staff

• Overseeing training and development of employees.

• Managing talent pools and succession plans to ensure the organisation can continue to operate in the future.

• Providing detailed HR reports to senior management teams.

• Handling highly confidential information in an honest and trustworthy way.

• Collaborating with other senior staff in the organisation, sometimes internationally, to ensure the smooth running of the organisation from a people perspective.

• Partnering with senior staff to establish and roll-out people-related strategy

• Oversee visitors to the office and ensure a friendly, personal experience

• Ensure peak operation of the offices for the organisations and implement preventive measures for potential issues

• Implement policies and procedures, measure outcomes against standards, and improve operational flow

• Coordinate internal and external resources, and cultivate relationships with vendors

• Respond to requests and questions about office operations

• Oversee day-to-day office activities as main point of contact for the building management team, and keep management informed regularly updated

• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists