Senior Administrator - TPF Recruitment : Job Details

Office Administrator – Accountancy Practice

Location: Kingston upon Thames

Salary: £28,000 - £35,000 (DOE)

Full-Time | Permanent | Office-Based

Ref: TPF-ADMIN-KT01

TPF Recruitment are delighted to be supporting a thriving and well-established accountancy practice in Kingston upon Thames with the recruitment of an experienced Office Administrator. This is a really varied and hands-on admin role, perfect for someone who enjoys being at the heart of a busy professional team.

You'll be supporting the practice with everything from client onboarding and company secretarial work, through to liaising with outsourced teams, organising documents for year-end accounts, and generally keeping the office running like clockwork. If you love organising, multi-tasking, and being the go-to person in an office, you’ll fit right in!

Accounts & Admin Support:

• Liaising with outsourced teams and managers to support year-end accounts

• Preparing and managing client files, records and risk assessments

• Submitting accounts and tax returns to Companies House and HMRC

• Chasing clients for records and managing document workflows

• Supporting with dormant accounts, CT600s, R&D claims and tagging

Client & Practice Admin:

• Drafting and managing Letters of Engagement and agent authorisations

• Updating client records, handling address changes, and maintaining key spreadsheets

• Sending finalised accounts to clients and logging key workflow data

• Managing ad hoc tasks like client onboarding, forms and correspondence

Office & Company Secretarial:

• Ordering supplies, organising events and maintaining office systems

• Handling CPD logs, insurance renewals, and general practice admin

• Managing confirmation statements, registered office services and Companies House updates

Reporting & Communication:

• Weekly updates to managers on job status and client progress

• Monthly reporting on KPIs, client wins/losses and agent statuses

• Maintaining internal admin manuals and ensuring processes run smoothly

We’re looking for someone who is:

• Highly organised with excellent attention to detail

• Proactive and not afraid to chase things up

• Confident using systems like Companies House, HMRC services and internal spreadsheets

• A great communicator who’s comfortable liaising with clients, managers and external providers

• Experienced in admin – ideally in a professional services or accountancy setting

• Someone who enjoys variety and being that steady hand behind the scenes

• A supportive, close-knit team who will really value what you bring

• A stable, long-term position with a highly regarded firm

• Full training on internal processes

• Lovely office environment in Kingston with excellent transport links

• A chance to make this role your own, streamline processes and become a vital part of the practice

Interested?

We’d love to hear from you! Please apply now or get in touch with Kourtney Luckett at TPF Recruitment for a confidential chat. This is a brilliant opportunity for an experienced admin professional who thrives on structure, variety and making things happen behind the scenes.