Senior Administrator - Reed : Job Details

Senior Administrator

• Location:    Brookman’s Park
• Job Type:   Temporary  - 12 weeks
• Salary:        £18.92 per hour

On behalf of my client based in Brookman’s Park, I am recruiting for a Senior Administrator to join their Executive Support Team. This role is crucial in providing effective support and ensuring the smooth delivery of key tasks for the Principal & President, Deputy Principal, and Vice Principals. The successful candidate will be instrumental in managing communications, coordinating schedules, and supporting various administrative tasks.

Day-to-day of the role:

• Monitor and action a busy email inbox for the Principal & President, ensuring prompt follow-up actions and reminders.
• Maintain action trackers for the Principal & President, Deputy Principal, and Vice Principals.
• Coordinate diary arrangements including internal meetings, external conferences, and events.
• Arrange complex travel plans in liaison with relevant executive officers.
• Support financial transactions and manage expenses, including raising purchase orders and submitting expense claims.
• Provide support for meetings and committees, including compiling meeting materials, overseeing logistics, and taking minutes as required.
• Organise and coordinate both internal and external events, ensuring smooth execution whether in-person or online.
• Prepare, edit, and file correspondence, communications, presentations, and other documents.
• Provide substantive cover in the absence of key executive support members.
• Work flexibly and collaboratively within the Executive Support Team to meet the broader needs of the senior management team.

Required Skills & Qualifications:

• Demonstrable competence in using standard desktop software packages such as Microsoft Word, Excel, PowerPoint, Outlook, and Adobe at an intermediate level.
• Proficiency in managing virtual meetings using Zoom and Teams.
• Effective management of multiple diaries at a senior level.
• Comprehensive experience in providing professional meeting support
• Excellent verbal, written, and interpersonal skills.
• Ability to draft correspondence on behalf of the senior executive team.
• Experience in minute taking and report writing.
• Ability to build strong relationships with both internal and external stakeholders.
• Able to multi task in a fast paced environment.

Benefits:

• Competitive salary and banding.
• Opportunities for professional development and growth within a supportive team environment.
• Flexible working arrangements to support work-life balance.