Secretary/Office Administrator
Putney area
£35,000 - £45,000
Full time permanent
An interesting and varied role to support the Director and team (20), you will come from an SME, be used to working in a flexible role, able to learn quickly and be tech savvy. The ideal candidate will have a 'can do’ attitude with a willingness to learn.
Responsibilities for the Secretary/ Office Administrator
- Copy typing
- Answer telephone calls, take messages or transfer calls to appropriate individuals
- Greet visitors for meetings
- Deal with all post and parcels received
- Draft emails and letters using existing templates
- Ordering stationery/cleaning supplies and all other equipment required
- Arranging parcels/letters for posting
- Dealing with petty cash
- Keeping track of meetings in the diary
- Update contact information of clients
- Occasional travel arrangements and booking taxis
- Producing invoices and statements
- Liaising with all suppliers/contractors regarding any issues or maintenance work required within the office
- Liaising with tenants of partner's properties
- Filing Confirmation Statements for clients with Companies House
- Entering timesheets for staff
- Organise Christmas event
- General administrative duties
- Debtor chasing emails
- Producing bound accounts for clients
- Sending correspondence to HMRC for new clients
- Basic accounting duties
Person spec for the Secretary/ Office Administrator
- Advanced knowledge of Microsoft Office Word, Excel, PowerPoint, Zoom, Teams, CRM
- Extremely organised
- Good communication skills
- Ability to prioritise work and manage time effectively
- Ability to work well under pressure
- Attention to detail is a must