Secretary - SKILLFRAME : Job Details

Secretary

Our client has an exciting opportunity for a Secretary to join their busy team. This is a varied and interesting role and is ideally suited to a committed individual, who works well in a team and has a 'can do’ attitude.

Our client is a busy firm of Chartered Accountants and Auditors who require a full time Secretary to join their professional team immediately. The successful applicant should have a professional and cheerful telephone/front of house manner, excellent timekeeping, communication skills, grammar, accurate message taking and forwarding, organisational skills and who is able to demonstrate fast accurate typing, enthusiastic and self-motivated, able to work as part of a team and individually, and be well presented for front of house meet and greet.

The successful candidate will have the following attributes:

• Possess a strong work ethic and enjoy working to tight deadlines using own initiative with the ability to work on your own
• A professional attitude with the ability to adapt to different situations, being

calm under pressure

• Attention to detail, diligent and highly organised is essential
• Flexible and open to change
• Administration skills
• Work well with others
• Experience of managing a high volume of work, providing full secretarial

support to the team

• At least three years secretarial experience necessary in a professional and demanding services environment, preferably within the accountancy sector
• Excellent and competent skills on a computer and the main software packages

including but not limited to Microsoft Word, Excel, Outlook, and Databases

• Numerate
• Experience in setting-up and maintaining Excel/other databases
• Excellent team player
• Excellent written and verbal communication skills at all levels, with a professional and cheerful telephone manner
• Ability to prioritise and organise workload, managing expectations
• Professional appearance
• An awareness of the importance of risk management and compliance
• Understanding requirements under Data Protection Act
• Understanding confidential nature of environment
• Punctual, honest, and trustworthy
• Educated to GCSE level (or equivalent) minimum, with grades A-C to include English and Maths, strong IT skills, with an aptitude towards spreadsheets, databases and word processing (Microsoft office)

Responsibilities to include, but not limited to:

You will be the first point of contact for visitors, phone calls and emails, responsible for database setting up, maintaining and entry. You will look after Limited company clients financial affairs and work directly with the Director and Office Manager. You will prepare documents including official correspondence, run the office on a daily basis and be responsible for emails/post/telephone. You will be required to support the team, scan and file documents and liaise with clients and suppliers as well as manage receipt of client records. The role will also include keeping the reception and meeting room clean and tidy, visits to the Post Office for recorded post and stamps, organising/updating/maintaining the filing system and updating records on IT systems.

You will diary manage for the Director and Team using Outlook Calendar, arrange meetings and take minutes, maintain office equipment, file documents with Companies House and HM Revenue, keep the company website upto date and work with other Secretaries and Office Manager to achieve goals.

Salary: £25,000 - £30,000 per annum, dependent on qualifications and

Full-time, Permanent, Office Based Only

Working hours: Monday to Friday, 9am to 5.30 pm