School Officer Manager - VNA Education : Job Details

Office Manager

Start Date: August 2025Contract: Permanent, Term Time + 6 weeksHours: 08:30 - 17:30 (with 1 hour lunch break)Salary: Competitive, commensurate with experienceLevel: Suitable for an experienced administrator

About the School

A dynamic, independent secondary school in West London, offering an academically ambitious yet creative and nurturing environment for our 550 pupils. Founded on forward-thinking principles, they pride themselves on fostering individuality, talent, and creativity alongside academic success.

Rated "Excellent" by ISI, their modern facilities, inclusive ethos, and strong sense of community make it an exceptional place to work and grow your career.

The Role

They are looking for a confident, highly organised, and proactive Office Manager to lead and coordinate the smooth running of the busy school office. This is a pivotal role providing professional administrative support to the Senior Leadership Team and overseeing the front-of-house team to ensure an outstanding experience for staff, pupils, parents, and visitors.

You will work closely with the Head and Assistant Head (Organisation) and play a key part in maintaining compliance, supporting HR processes, and improving the administrative systems.

Key Responsibilities

• Line-manage and support a small office team, ensuring a warm and efficient service
• Oversee school administration, budgets, reception, pupil materials, and archiving
• Manage the Single Central Record, assist with staff recruitment and safeguarding compliance
• Maintain and develop the school’s Management Information System (iSAMS) and My School Portal
• Provide administrative support for SLT/SMT meetings, parents’ evenings, school trips, and events
• Support marketing activities and contribute to the vibrant life of the school

Required experience:

• Experience: Proven background in office administration, ideally in an education setting. Experience of improving processes is highly valued.
• Skills: Excellent organisational, communication, and IT skills (MS Office & Google Workspace essential, iSAMS desirable).
• Personal qualities: Friendly, approachable, resilient, and able to juggle competing priorities with good humour and professionalism.
• Values: A collaborative team player with a high level of attention to detail, flexibility, and a commitment to delivering exceptional service.

Why Join?

You will join a forward-thinking, supportive, and welcoming team that values creativity and initiative. We offer a competitive salary, opportunities for professional development, and the chance to make a meaningful impact on the daily life of a thriving school community.

VNA Education Recruitment Ltd is a specialised consultancy dedicated to connecting teachers and support staff with both short-term and long-term opportunities in primary, secondary, and special education schools across London and the Home Counties. We prioritise safer recruitment practices and conduct thorough checks on all candidates we represent.