School Administrator - Reed : Job Details

Are you looking for a term time only Admin role?

Safeguarding and attendance administrator

The administrative assistant is responsible for supporting with the administrative and organisational processes within the school. They will also act as the initial point of contact for professionals, parents, visitors and other stakeholders so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions. To monitor and report on whole-school attendance data, analysing data to identify key areas of concern. To work closely with pupils, staff, parents and carers to reduce levels of absence, and act appropriately when persistent absence becomes a safeguarding issue.

Duties and responsibilities

· Provide administrative support for the safeguarding team.

· Ensure daily attendance registers are accurate and complete, and follow up with staff members about any incomplete data

· Ensure relevant staff have appropriate access to the CPOMS system.

· Where appropriate, assign actions using CPOMS for other members of staff when responding to safeguarding issues.

· Monitor assigned and delegated actions and ensure they are acted upon and communicated with relevant staff.

· Follow up on any unexplained absences with parents/carers, escalating issues as appropriate in line with school procedures Initiate and oversee the administration of absence procedures, for example letters home, attendance clinics and engagement with local authorities/other external agencies and partners

· Support the process of issuing penalty notices to parents

· Build and refresh knowledge of the school’s MIS and other relevant systems

· Responsible for the administration of suspensions and notifying external agencies and mainstream partners

Monitoring and reporting

· Produce and interpret attendance reports for school leaders, identifying key statistics, reasons for absence and any patterns of concern

· Track attendance of vulnerable groups of pupils and share information with school leaders

· Identify pupils that need additional support to improve their attendance

· Work with school leaders to identify appropriate interventions to improve attendance for particular groups or individual pupils

· Work with school leaders to develop and revise the school’s attendance policy

· Implement children missing education (CME) procedures when appropriate

· Provide regular reports to attendance organisations to raise awareness of emerging at-risk pupils

· To make initial enquiries with the MASH team when new students start with us to establish external agency involvement.

· Communicating key information for new students to relevant staff.

· Support in managing the safeguarding calendar to ensure meetings are attended.

· To maintain student safeguarding files

· Support in the Partnership portal and general communication with our schools.

· To identify trends in attendance and to communicate this with he Attendance Mentor and Assistant Principal of Attendance

Apply today!