Rota Administrator - Office Angels : Job Details

Rota Administrator - ASAP Start *Advertised by OA National Accounts

This role would be ideal for candidates who are extremely organised, have exceptional Excel skills, and who thrive in a fast-paced environment!!

Department: Clinical OperationsReports to: Operations Manager / Ward ManagerContract Type: Temp, ongoingPayrate: £14p/h

Fully office based, 9am-5pm.

Job Purpose:

To manage and maintain accurate staff rotas across four hospital wards, ensuring safe staffing levels are met. The role involves coordinating with internal teams and external staffing agencies to fill shift gaps and support efficient ward operations.

Key Responsibilities:

• Create and maintain staff rotas for four wards using the hospital's scheduling system.
• Liaise with ward managers to understand staffing needs and shift requirements.
• Coordinate with external agencies to arrange cover for vacant shifts.
• Track staff availability, leave, sickness, and shift changes.
• Ensure rotas comply with working time regulations and internal policies.
• Communicate rota updates clearly to staff and relevant departments.
• Maintain accurate records of agency usage and staffing levels.
• Support payroll processes by ensuring rota data is accurate and timely.
• Respond to rota-related queries and escalate issues as needed.

Person Specification:

Essential:

• Experience in administrative or scheduling roles.
• Strong organisational and communication skills.
• Proficient in Microsoft Office, especially Excel.
• Ability to manage multiple priorities and meet deadlines.

Desirable:

• Experience with electronic rostering systems.
• Familiarity with healthcare or hospital environments.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.