Residential Lettings Negotiator - PA Business Support Limited : Job Details

Our client, an estate agent in West London, is looking for a residential lettings negotiator for their expanding team.

Primary Responsibilities:

• Managing relationships to bring new properties to the portfolio
• Managing the contractual elements upon signing off on new rentals
• Team to be informed of new units coming to market
• Informing the LM of any remedial works required as soon as made aware
• Liaising with maintenance companies to provide quotes.
• Providing quotes for the LM and getting sign-off for the works.
• Liaising with the Property Manager about decisions regarding works and landlord approval.
• Instructing Agents that the property has come to market.
• Arranging and attending viewings for prospective tenants by liaising with Agents and applicants.
• Organising new Tenant Check-in.
• Ensure received the letting agent’s invoices are received correctly.
• Maintaining accurate tenant information in CRMS.
• That the Marketing Checklist is completed accurately, correctly, and on time.
• Landlords are fully informed about the state of the property with appropriate evidence.
• The landlord agrees on quotes and authorises works.
• That Maintenance Companies complete the works within the required timescales by using CRMs.
• That the Agencies have accurately advertised the property.
• That CRM is kept up to date on the marketing progress with timings, feedback comments, etc.
• That applicants are accompanied on inspections as required.
• That the best possible terms are negotiated on the client’s behalf.
• That all the required legislative information and safety certificates are provided to tenant and landlord and filed appropriately.
• That all move in funds are received within the required timescales.
• The management team is made aware of any changes and amendments to tenancy agreements.
• That new tenant’s expectations are met, and any queries are promptly acknowledged and provided with appropriate replies.
• Head of Residential is kept up to date on all matters
• Chasing rent arrears if required.
• Assist with serving notices and court attendance if required.
• Obtain meter readings for the property management team if required.
• Arrange for key cutting if required.

Working hours are office-based 5 days a week, 9-6PM