Recruitment Coordinator - James Gray Associates : Job Details

Job Title: Recruitment Coordinator 12m FTC

Location: London/Hybrid

Salary: £35,000

Are you organised, detail-oriented, and looking to grow your career in recruitment?

We’re looking for a proactive Recruitment Assistant to join our team and support our fast-paced hiring efforts.

In this role, you’ll work closely with our Senior Recruitment Advisor, providing vital administrative and coordination support throughout the end-to-end recruitment process. You’ll play a key role in helping us deliver a seamless candidate experience while ensuring everything behind the scenes runs like clockwork.

?? What You’ll Be Doing:

• Act as a key support, with a focus on coordinating all aspects of recruitment.
• Schedule and manage interviews and meetings involving candidates, hiring managers, and external vendors—navigating even the most complex calendars with ease.
• Liaise with Executive Assistants and internal teams to arrange interviews, briefings, and stakeholder sessions—ensuring timely communication and follow-ups.
• Keep recruitment trackers, candidate progress, and pipelines up to date.
• Manage confidential recruitment communications and ensure accurate, professional exchanges between candidates, agencies, and internal stakeholders.
• Prepare and distribute regular and ad-hoc recruitment reports and trackers to support decision-making and performance monitoring.
• Upload and process recruitment-related invoices, liaising with internal teams such as HR People Services and HR Systems as needed.
• Support wider resourcing initiatives and projects as required, contributing flexibly across the recruitment function.

?? About You:

• Previous experience in an administrative or coordination role, ideally within a fast-paced or high-volume environment.
• Strong organisational skills and the ability to manage multiple tasks and stakeholders simultaneously.
• Confident scheduling and coordinating complex meetings and interviews, often involving senior-level diaries.
• Excellent communication skills—professional, clear, and courteous in both written and verbal interactions.
• Comfortable handling confidential information with discretion and integrity.
• Able to prioritise, stay calm under pressure, and escalate when needed.
• A positive, can-do attitude and a collaborative approach to working within a team.

Interested? Contact Alexandra at JGA today – you can apply directly to this advert or email 

JGA Recruitment Group Ltd ("We") are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships. We strongly encourage suitably qualified applicants from a wide range of backgrounds to apply. We are also committed to protecting and respecting your privacy. We are a specialist payroll, HR & Marketing recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.