Recruitment and HR Administrator - Edinburgh Woollen Mill : Job Details

We have a fantastic opportunity for a Recruitment and HR Administrator to join the HR team based at our Carlisle Head Office.

You will work within a collaborative team to provide a professional and proactive recruitment and administration service for line managers and staff across Edinburgh Woollen Mill and Bonmarche. This role requires a high level of confidentiality, professionalism, and efficiency.

You’ll support the end-to-end recruitment process — from sourcing candidates and coordinating interviews, to preparing offer paperwork and ensuring compliance. You’ll also assist with general HR administration duties and provide excellent service to both internal teams and external candidates.

This is an excellent opportunity for someone with strong organisational skills, attention to detail, and a passion for people to contribute to a dynamic and fast-paced HR environment. this is a long-term sustainable career pathway.

A progression route is available for those motivated individuals looking to progress to CIPD Qualification.

There is also an opportunity if you would like to complete a Business Administration Level 3 course.

Key Responsibilities

Candidate Sourcing & Advertising

• Proactively search for potential candidates via job boards, social media, agencies, and job centres.
• Write and post job adverts on appropriate platforms.

Application Management

• Act as the first point of contact for applicants.
• Receive, track, and review job applications ensuring they are complete and meet recruitment criteria.

Selection Process

• Assist with pre-interview screening, testing, and candidate assessments.
• Conduct initial screening of candidates to ensure essential criteria and legal requirements (e.g., right to work in the UK) are met.

Interview Coordination

• Conduct initial telephone interviews and record relevant feedback.
• Schedule interviews between candidates and hiring managers.

Offer Management & Onboarding

• Liaise with hiring managers and candidates to manage job offers and rejections.
• Coordinate internal approvals and complete pre-employment checks (e.g., references, credit checks).
• Prepare employment contracts and gather all required new starter documentation.
• Support early-stage onboarding, including arranging accommodation where needed.

Administration & Record Keeping

• Create and maintain personnel files.
• Update central electronic filing systems and maintain accurate HR records.
• Assist with general HR administrative tasks such as filing, archiving, photocopying, and responding to inquiries.

Communication & Support

• Provide guidance and support to staff where appropriate.
• Handle incoming calls and email queries professionally.
• Maintain consistent and professional contact with candidates from application to onboarding.