Receptionist - Reed : Job Details

Are you experienced Receptionist seeking a new role? Look no further!

Overview:We are seeking a proactive and professional Receptionist to join their dynamic team. This role is integral to the smooth running of daily operations and provides essential administrative and front-of-house support. You will be part of a collaborative Business Support team, dedicated to delivering exceptional service and maintaining strong client relationships.

Key Responsibilities:

• Deliver daily front-of-house and reception services for guests and team members
• Welcome clients and prepare refreshments
• Maintain a log of all visitors
• Coordinate and arrange client meetings
• Book meeting rooms across multiple office locations
• Assist with appointment scheduling for team members
• Liaise with clients regarding documentation and queries
• Handle incoming calls efficiently and professionally
• Provide administrative support across departments
• File, scan, and archive client correspondence
• Ensure quality and accuracy of stored files
• Track books, records, and client collection items, including obtaining signatures
• Perform general typing tasks, including email drafting, document formatting, and data entry
• Manage incoming and outgoing post, including sorting, date-stamping, and scanning
• Act as the main point of contact for a satellite office, including printing and posting
• Maintain cleanliness and order in reception and meeting areas
• Keep internal telephone lists updated
• Handle sensitive information with discretion

Why You?

• Friendly and approachable with a positive, can-do attitude
• Highly motivated and detail-oriented
• Excellent written and verbal communication skills
• Proactive team player with strong time management and problem-solving skills
• Proficient in Microsoft Office and adaptable to new systems
• Previous experience in a similar administrative role is essential
• Experience in professional services is desirable but not required

What's in it for you?

This is a full-time role working Monday to Friday 8:00 - 4:30 pm offering an excellent benefits package.

Interested?

Please call Michelle Topley on or email your CV to . Alternatively apply online.