Receptionist - Career Legal : Job Details

Receptionist

Guildford

£27,000 - £29,000

My client, a leading law firm are looking for an experienced Receptionist to join their growing front of house team.

Key responsibilities

• Open Reception area at 8:30am, unlock doors and prepare the waiting area, ensure everything is working as required. Close and lock Reception area at 5:45pm. This will be on a rotational basis.
• Operating the Reception desk and switchboard.
• Forward email and other correspondence received to staff promptly.
• Check the calendar for the day’s meeting room bookings. Ensure there are no clashes. Clashes to be attended to.
• Handle incoming calls to the Reception Zoom phone promptly and professionally and in line with current procedures. Transfer calls to relevant staff or departments.
• Meet and greet visitors with warmth and professionalism and notify the member of staff of their visitors’ arrival, including issuing of Non-Disclosure Agreements and badges (where applicable).
• Arrange internal and external meeting room bookings where necessary.
• Have oversight of client meeting room statuses
• Raise technology issues in the client meeting rooms with the appropriate internal team.
• Ensure that the reception and client waiting areas are always presentable, reporting any issues to the Facilities team.
• Allocate and manage reserved car parking spaces to clients and staff.
• Assist with basic administrative tasks as needed
• Any other ad hoc duties that may be required from time to time.

Please note this is an office-based role.

Apply today for immediate consideration!