Receptionist / HR Assistant - The Maine Group : Job Details

Receptionist / HR Assistant

Salary: £25,500 – £30,000

Location: Fully office based, 5 days in the London office

Are you looking to build a career in HR while playing a key role in the smooth running of a busy office?

We’re looking for a polished, professional and proactive Receptionist/HR Assistant to join our team. This role combines front-of-house excellence with hands-on HR support, offering a unique opportunity to grow your skills and develop a career in HR.

With a structured development plan, you’ll gain exposure to HR processes, systems, recruitment, and projects, while ensuring the office runs seamlessly day to day.

What you’ll be doing:

• Fronting the Reception Desk and being the face of the company, welcoming all visitors with professionalism and warmth.
• Acting as the first point of contact: answering calls, greeting visitors, managing meeting room diaries.
• Providing administrative support to the HR Director, including maintaining HR systems and documentation.
• Assisting with recruitment and selection: advertising roles, shortlisting, arranging interviews, and coordinating feedback.
• Supporting HR projects and monthly people updates.
• Managing facilities and supplier relationships, ensuring service levels are maintained.
• Overseeing office Health & Safety compliance, including audits, testing, and fire drills.
• Handling office management tasks such as post, couriers, access cards, and supplier liaison.
• Supporting with presentations, reports, and organising office events.
• Continuously looking for ways to streamline processes and improve efficiency.

About you:

• Excellent communication skills, both written and verbal, with the confidence to engage at all levels.
• Strong organisational and administrative skills, with the ability to manage multiple priorities.
• A polished, professional, and customer-focused approach.
• Able to work in a fast-paced, high-volume environment while maintaining attention to detail.
• Discreet and trustworthy, with the ability to handle sensitive information.
• Knowledge of Health & Safety is desirable.
• Previous office management experience is advantageous.
• Working towards CIPD Level 3/diploma in HR Management, or equivalent.

We’re open to applications from candidates with:

• Experience in HR or Office Management, OR
• Graduates with HR experience gained through their degree and a passion to develop in the field.

This is the perfect role for someone with a genuine interest in HR and office management, who is full of ideas, dynamic, enjoys working with people and problem-solving, and is keen to build a long-term career in a supportive environment. Apply today!