Receptionist/Administrator - Reed : Job Details

Administrative Assistant/Receptionist

• Annual Salary: £24,750
• Location: York Ring Road
• Job Type: Full-time

We are seeking an Administrative Assistant/Receptionist to join our client, reporting to the Administration Manager. This role involves providing top-notch administrative support to clients and departments, ensuring a professional and excellent administration service is consistently delivered to all stakeholders.

Day-to-day of the role:

• Answer incoming calls, directing them appropriately and taking messages when necessary.
• Greet clients upon arrival and address their queries.
• Prepare refreshments for visitors, order lunches, and maintain cleanliness in meeting areas.
• Manage incoming and outgoing post, including scanning, filing, and distribution.
• Perform various administrative tasks such as producing letters, arranging meetings, scanning documents, and binding documents.
• Handle portal publishing, chase outstanding documents, and assist with portal queries.
• Manage bank letter requests, client verified transaction requests, and send confirmation statement cover letters.
• Produce and follow up on engagement letters, create disengagement checklists and letters, and assist with clearance information requests.
• Submit accounts to Companies House and manage the processing of signed accounts.
• Prepare Year End Board minutes and log client books and records.
• Set up new clients on databases and online portals, including conducting initial checks.
• Handle billing, issue VAT invoices, and assist with billing queries.
• Provide administrative support to partners, directors, and managers, and cover for the PA & Secretary as needed.
• Order stationery and office supplies while managing related costs.

Required Skills & Qualifications:

• Proven administration experience.
• Exceptional organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and demonstrate initiative in solving problems.
• Proficient in Microsoft Office applications, including Outlook, Word, and Excel.

Benefits:

• 22 days holiday plus your birthday off plus bank holidays and opportunity to buy more.
• Enhanced maternity, paternity etc.
• Free parking
• Pension matched up to 5%.
• Opportunities for professional development.
• Death in Service

If this sounds like it’s for you, don’t hesitate in applying!