Receptionist / Administrator - Tate Southampton : Job Details

Receptionist/Administrator - Southampton - £25,000-£26,000 - on site Monday to Friday - Full time hours

We are collaborating with one of Southampton's leading employers to recruit an experienced Receptionist/Administrator. This role will be integral to supporting a dynamic and fast-paced team while serving as the welcoming face of the company. Responsibilities include managing administrative tasks to ensure the smooth operation of the department, as well as providing professional reception coverage to greet and assist VIP clients.

Duties include:

• Welcome visitors in a professional and friendly manner.
• Answer and direct phone calls, taking messages as necessary.
• Manage the visitor sign-in process and ensure security protocols are followed.
• Maintain a tidy and welcoming reception area.
• Assist with general administrative tasks, including document management, invoicing, and ordering supplies
• Handle incoming and outgoing mail and deliveries.
• Support with upcoming events
• Provide excellent customer service to internal and external stakeholders.

Qualifications and Skills:

• Previous experience in a receptionist or administrative role is preferred.
• Excellent communication, presentation and interpersonal skills.
• Strong organisational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.