Reception - Reed : Job Details

School Receptionist – Fixed-Term Contract (Until April 2026)

?? Location: Ashford, Surrey?? Working Hours: Wednesday to Friday, 7:45 AM – 5:00 PM (Term Time Only)?? Additional Days: 4 working days during school holidays�? Contract Type: Fixed-Term (until April 2026)

• Maintain office security and manage visitor access (logbook, badges)
• Direct visitors to appropriate staff and departments
• Compile and manage student attendance data via the School MIS
• Liaise with the Attendance Officer regarding absences
• Respond to emergencies in line with school policies
• Provide reception cover during school events (e.g. Carol Service, Speech Day)
• Cover for the other receptionist during sickness absence
• Communicate with parents regarding school coach delays
• Ensure compliance with equal opportunities and data protection policies
• Keep the reception area tidy and well-stocked with materials
• Provide accurate information in person, over the phone, and via email
• Manage incoming/outgoing mail and deliveries
• Order and manage front office and school stationery supplies within budget
• Arrange travel and accommodation bookings
• Maintain records of office expenses and costs
• Perform general administrative tasks (filing, photocopying, collating, etc.)
• Attend all Inset Days
• Undertake other duties as required by the Line Manager or Head

Requirements

• Excellent communication and interpersonal skills
• Strong organisational and multitasking abilities
• Proficient in using office equipment and basic computer applications
• Ability to maintain confidentiality and adhere to data protection guidelines
• Professional, courteous, and welcoming demeanour