Reception & Facilities Coordinator - NJR Recruitment : Job Details

Office Manager / Facilities Coordinator

£28,000 - £32,000

Ancoats, Manchester - Office Based

Do you want to join a stable business based in Manchester? Our client supplies the UK retailers with FMCG products and due to impending retirement, they have an exciting opportunity for an Office Manager / Facilities Coordinator to join their team in Manchester.

Job Purpose:

To ensure the smooth and efficient running of the office by managing day-to-day operations, leading a small support team, and coordinating facilities and contractor needs. This role plays a key part in maintaining a productive, well-organised, and welcoming workplace environment.

Duties include:

• Office Oversight: Ensure the office is a clean, welcoming, and well-organised environment, supporting day-to-day operations.
• Team Management: Supervise and support a team of two (a receptionist and a maintenance operative).
• Contractor Coordination: Organise and liaise with external contractors for office repairs, maintenance, and services, ensuring work is carried out effectively and promptly.
• Reception Support: Provide hands-on support at reception during peak times, and cover reception duties during holidays or absences.
• Supplies & Services: Manage office supplies, utilities, and service providers to ensure everything runs smoothly and cost-effectively.
• Room & Space Management: Oversee meeting room bookings, office layouts, desk allocations, and any minor reconfigurations.
• Parking Coordination: Manage and allocate on-sire parking spaces to staff and visitors, ensuring fair and efficient use.
• Showroom Maintenance: Ensure the showroom is regularly restocked, clean, and presentable for staff and visitors at all times.
• General Admin Support: Provide administrative support to other departments as needed, including coordinating deliveries, post, and other day-to-day requirements.

Skills Required

• Previous experience in an office management or facilities coordination role.
• Confident in managing people, with prior experience leading or supervising a small team.
• Organised and proactive, with strong multitasking and problem-solving abilities.
• Excellent communication and interpersonal skills across all levels of a business.
• Comfortable covering reception tasks when required, with a professional and friendly attitude.
• Ability to liaise effectively with suppliers, service providers, and contractors.
• Good working knowledge of standard office software (e.g., Outlook, Word, Excel).

Desirable Skills:

• Previous experience coordinating office maintenance or working with contractors.
• Familiarity with managing budgets for supplies and services.
• Experience in a similar role within a growing or fast-paced company environment.
• A hands-on, can-do attitude with a willingness to pitch in wherever needed.

Apply online or for further information contact one of specialist consultants quoting reference number: NJR15942