Purchase Ledger Assistant - Reed : Job Details

Accounts Payable Administrator

• Location: Reigate, parking onsite and close to the train station.
• Job Type: Full-time, temporary role.
• Hours: 09.00- 17.00 (30 mins for lunch)- 37.5 hours per week. (Hybrid working available)
• Length of assignment: At least 8 weeks whilst they are looking to recruit permanently

We are seeking an Accounts Payable Administrator to join our finance team. This role is crucial for managing the accounts payable process, ensuring timely and accurate processing of supplier invoices and staff expenses, processing payments, maintaining supplier records, and supporting the financial operations of the organisation. The ideal candidate will have experience in an accounts payable role, knowledge of accounting principles and procedures, and proficiency in accounting software.

Day-to-day of the role:

• Maintain supplier records by creating new accounts or updating existing ones in accordance with organisational policies.
• Manage the email invoicing process, ensuring all invoices are ready for processing.
• Enter and match invoices to purchase orders as per defined procedures.
• Process supplier invoices accurately and promptly, assigning appropriate general ledger and department codes.
• Regularly review workflow rejections and disputed items, taking appropriate actions and following up on unresolved queries.
• Conduct periodic reviews of items pending authorisation and escalate old invoices that are not approved.
• Manage the accounts payable email inbox, organising emails and maintaining the designated folder system.
• Perform reconciliations of received invoices against supplier statements to identify and request any missing documents.
• Conduct weekly supplier payment runs and bi-weekly expense payment runs.
• Review main bank account transactions for direct debit payments and settle invoices accordingly.
• Investigate any discrepancies in direct debit payments and missing invoices.
• Support process and system improvements to enhance financial operations in line with organisational growth.

Required Skills & Qualifications:

• Proven experience in an accounts payable role within a multi-departmental or group organisation.
• Excellent IT skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher) and finance systems/databases.
• Strong analytical skills and goal-oriented approach.
• Excellent interpersonal and communication skills.
• Finance qualification of at least AAT Level 4 or equivalent is desirable.