Purchase Ledger Assistant - William Gilder Ltd : Job Details

Are you an experienced and detail-oriented Purchase Ledger /Accounts payable Assistant looking to join a dynamic and supportive finance team? We are seeking a confident individual who can manage high volumes of invoices with precision and efficiency, and who is confident using Sage 50 software.

Key Responsibilities:

• Process a high volume of purchase invoices (up to 1,000 per month) using AutoEntry.
• Ensure accuracy by cross-checking all invoice details and authorisation workflows.
• Manage multiple company accounts and departmental cost centres.
• Code invoices correctly using nominal, departmental, expense, and asset coding.
• Take ownership of the purchase ledger inbox, ensuring timely processing and authorisation of invoices, diarising payment requests, and promptly resolving supplier queries.

Sage 50 Duties:

• Set up new supplier accounts with full and accurate details, including verbal confirmation of bank information.
• Process supplier payments via the E-payment function and generate bank-ready files.
• Create, generate, and email supplier remittance advices.
• Conduct monthly supplier payment runs, export data to Excel, and prepare approval-ready reports.
• Perform accurate bank reconciliations using Sage’s reconcile function.
• Maintain and manage direct debits using the recurring item’s function.
• Handle intercompany transactions and journals via Sage's Journal entry feature.

Essential Skills & Experience:

• Proven experience managing a busy purchase ledger and processing large volumes of invoices.
• Strong knowledge of Sage 50
• Competent with Excel for reporting and data handling.
• Solid understanding of nominal ledger, departmental coding, and intercompany processes.
• Excellent attention to detail and organisational skills.
• Proactive, methodical, and able to manage multiple priorities.
• Knowledge of AutoEntry desirable but not essential