Project Manager - Event Operations - eTeam Inc : Job Details

Job Title: Project Manager – Event OperationsLocation: Shoreditch (Hybrid – 2 to 3 days per week onsite)Duration: 12 months contract initiallyThe Opportunity: * We are seeking an experienced and highly organized Event Project Manager to lead the planning, coordination, and execution of complex, high-impact events. * In this role, you will play a critical part in bringing events to life — serving as both a strategic partner and the operational backbone that ensures every element comes together smoothly. From initial concept through post-event wrap-up, you will oversee timelines, manage partners, and drive flawless execution. * This is a dynamic opportunity for a proactive professional who thrives in fast-paced environments. You have a strong passion for logistics, clear communication, and a commitment to excellence in delivery. Your ability to manage multiple priorities while maintaining attention to detail sets you apart. * If you are motivated, meticulous, and take pride in prioritizing memorable events with precision — we would be pleased to hear from you. What you’ll do:Project Planning & Timeline Management * Build and maintain detailed project plans and delivery schedules using Workfront (or similar PM tools), ensuring clear task ownership, deadlines, and dependencies. * Develop and manage master timelines, Gantt charts, and workback schedules to support project visibility and tracking across partners. * Ensure resource allocation, capacity planning, and task prioritization align with strategic goals. Cross-Functional Coordination * Collaborate with cross-functional teams (creative, content, marketing, design, and delivery) to gather requirements, set timelines, and align on deliverables. * Facilitate regular planning and status meetings, providing clear updates and maintaining strong communication channels across teams. * Manage collaborator expectations and foster alignment through proactive updates and blocking issue of risks or delays. Risk, Issues & Dependency Management * Identify potential project risks and blockers early, implementing mitigation strategies and advancing critical issues to leadership as needed. * Track interdependencies across workstreams to ensure timely execution and continuity of deliverables. * Maintain risk registers and contingency plans to safeguard delivery outcomes. Reporting & Process Optimization * Lead weekly project reporting, including timeline progress, risks, and resource planning insights. * Contribute to process improvement initiatives by documenting lessons learned, optimizing workflows, and supporting the development of standard processes for project delivery. What you need to succeed: * Strong planning, scheduling, and multitasking skills to manage complex project timelines effectively. * Confident user of project management software Workfront. * Excellent communicator with natural organizational abilities to coordinate across teams. * Strong focus on processes, with the ability to adjust and thrive in demanding situations. * Experience in events, production, logistics, or agency environments is preferred but not mandatory. * At least 5 year of project management large scale projects.