Process Project Manager - Travel Management System - Arup : Job Details

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.

We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

Job Description - The Role

On Behalf of Arup, we are looking for a Process Project Manager - Travel Management System for 6 Month Day Rate Contract based in London/Bristol (hybrid working model).

Purpose of the role:

The Process Project Manager - Travel Management System will support a global change program across Finance Business Services which in turn supports the wider Global Finance strategy.

The role is critical in working with the Group Head of Finance Programmes in delivering as part of an experienced specialist team, those projects that support the wider Finance Business Services team in delivering global change programmes.

Responsibilities of the role;

• Driving the effective and efficient delivery of defined projects for finance systems and processes across the global finance community.
• Executing on project deliverables, ensuring business owners and stakeholders are aligned with responsibilities and committed to timelines
• Coordinating the performance of resources assigned to the project team, consisting of both internal and external people, and oversight of any other dependencies affecting the project.
• Ensuring that frameworks are established and actively managed for project planning, scheduling, quality review and governance, including project related risks/issues.
• Proactively monitoring progress, resolving issues, identifying alternative solutions, initiating corrective action as appropriate, escalating where necessary to meet project deadlines
• Building and supporting relationships with business process owners and other stakeholders, managing their expectations during the lifetime of a project.
• Administering and managing Project and Design team meetings, workshops, and reviews. Working closely with process owners and team members to identify requirements, solutions and new ways of working that contribute to the success of a project.
• Monitoring, evaluating, recording and reporting on progress within the established project governance framework and performance to agreed budgets
• Conducting post project reviews, close-down activities and handover to BAU processes/business owners.
• Maintaining Project Brief, Project Execution Plans, Records, Reports, Logs and Registers.
• Lessons learnt, taking learnings from each project and ensuring these are carried into future projects.
• Using Project Management Tools and Techniques e.g. MS Project, Project Scheduling, Variance Analysis, Risk Analysis, to provide oversight and transparency over project status and outcomes.

The skills you'll need:

• A proven track record of successful project delivery throughout the entire lifecycle from concept, requirements gathering, solutioning through to lessons learnt.
• Expertise in all aspects of project management including project planning, estimating, business case development, budget.v. actual performance, reporting and RAID management (Risks, Assumptions, Issues and Dependencies).
• Experience of delivering finance systems and travel management systems as well as process related projects within global, complex and changing finance environments.
• Strong proficiency in project scheduling/reporting computer skills e.g. Microsoft Project, financial accounting, and Excel spreadsheets.
• Strong stakeholder management skills, with the ability to pass on complex information in a transparent and concise manner.
• Ability to influence decision makers on matters impacting projects and the ability to provide different ways of working/solutions to overcome problems.
• From a change management perspective work with stakeholders to create training manuals and other reference, communications, and reporting materials.
• Experience of managing projects spanning multiple business areas.

About the client

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.