Personal Assistant/Senior Administrator MIDLOTHIAN - Office Angels : Job Details

Join Our Client's Team as a Personal Assistant

Location: MidlothianContract Type: PermanentAnnual Salary: £30,000 - £32,000Working Pattern: Mon-Fri Full Time in office (37.5 hours per week)

Are you a dynamic and organised professional looking to make a significant impact in a vibrant operations team? If you thrive in a fast-paced environment and have a knack for supporting senior leaders, we want to hear from you!

About the Role:

As a Personal Assistant, you will play a vital role in ensuring the smooth operation of our CEO's and Operations team's day-to-day activities. You'll be at the heart of our organisation, providing essential administrative support and facilitating effective teamwork.

Key Responsibilities:

Personal Assistant Duties:

• Efficiently manage diaries and schedules for the CEO and Head of Operations
• Coordinate internal and external meetings, both virtually and in-person
• Attend Board meetings, taking notes/accurate minutes on AI Note-taking
• Organise travel and accommodation arrangements
• Ensure catering and meeting space bookings are seamless
• Plan and execute events with flair
• Assist in creating engaging Board materials
• Welcome and greet visitors, representing our organisation with professionalism
• Prepare the CEO and Head of Operations for meetings, ensuring they have all necessary materials.

Operations Support:

• Collaborate closely with the Operations team to fulfil various requests
• Draft, review, and format important documentation
• Maintain and update trackers with precision
• Upload documents to cloud-based platforms for easy access
• Capture meeting notes and promptly update our online project management system.

Skills and Experience Required:

Essential:

• Previous experience as a Personal Assistant
• Proficient in drafting and formatting documents
• Strong note-taking skills with attention to actionable items
• Familiarity with IT applications (Asana, Dropbox, MS Office-especially Outlook)
• Proven ability to maintain trackers effectively
• Excellent organisational and time management abilities
• Ability to thrive under pressure, prioritising tasks and multitasking
• A collaborative team player with strong communication skills
• Flexibility to adapt to changing priorities and a keen eye for detail

Desirable:

• A hardworking ethic with high accuracy skills
• Strong interpersonal skills to foster relationships with colleagues

Key Personal Criteria:

• Comfortable asking questions to enhance understanding
• Open, respectful, and collaborative with all team members
• Capable of seeing the bigger picture while problem-solving
• Proactive and self-reflective in your approach to work

Why Join Us?

This is not just a job; it's an opportunity to grow, learn, and be a crucial part of our Clients organisation's success. We offer a supportive and engaging environment where your contributions will be valued.

If you are ready to take on this exciting challenge and become an integral part of our Clients team, apply today! We can't wait to meet you!

How to Apply:

Please submit your CV and a cover letter detailing your relevant experience and why you would be a great fit for this role.

Join our client in making a difference! Your next adventure awaits!

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

To apply, please send your CV and cover letter to . Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.

**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.