Personal Assistant - A1 People : Job Details

Position: Personal Assistant

Location: London

Salary: 30-40k

Ref:

We have a client in London, a design agency that work in the interior’s world and the owner of the business needs a personal assistant ASAP

This company are one of many we are working with this year who are back in the office 5 days a week, please be aware of this – cannot be changed to suit your personal circumstances, they are based near to Paddington train station and very easy to get to from that station

Tasks and Duties

Oversees and keeps order with communications so all emails are responded to

Takes ownership of all administrative duties for the owner at home and in the office

Handles and responds to all correspondence including phone calls, emails and letters

Schedules appointments and organises diary entries.

Sets reminders for meetings, appointments, and other important tasks

Reorganises diary throughout the day based on external and business priorities

Takes notes at meetings, prepares the minutes, and subsequently distributes to all participants

Liaises with other members of staff and external parties such as clients and press

Prepares expense reports and maintains a filing system

Creates, edits, and updates spreadsheets as and when needed

Schedules sometimes complex travel arrangements for senior executives as well as clients, when applicable

Undertakes ad hoc tasks when required

Maintains IT setup and works with our IT support company for all IT needs

Organises events typically at high level

Prepares letters, presentations, and reports

Understands the needs of the business as well as private PA demands and is able to balance the two

Liaises with all house staff and nanny, guiding house staff as needed

Clarifies menu and shopping needs with principals and house staff

May involve Ad hoc driving to school pick-ups as required so being able to drive is a must

Manages shopping & returns, including the purchase of gifts

All private PA related tasks

Please make sure that your location and phone number are included in your application.