Personal Assistant - Reed : Job Details

This is full time in the office Role.

A small, private office in Mayfair is seeking a highly organised and discreet PA & Team Assistant to support a close-knit team and manage day-to-day operations. This client-facing role involves both administrative support and personal assistance to the Principal and family members, requiring a proactive mindset and excellent communication skills.

Previous experience working in a family office environment is essential, as the role involves handling sensitive information and managing private affairs with professionalism and confidentiality.

Team Assistant Duties

• Coordinate complex travel arrangements (flights, accommodation, itineraries).
• Manage directors’ calendars and appointments.
• Maintain accurate employee records (digital and hard copy).
• Act as first point of contact for calls, messages, and correspondence.
• Organise meetings and professionally host visitors.
• Provide general administrative support, including office supplies and document preparation.
• Record purchase invoices and process payments for corporate entities.
• Prepare and reconcile expense reports.

PA Duties to Principal & Family

• Manage visa applications and monitor expiration dates for travel documents.
• Arrange travel and accommodation for family members.
• Book medical appointments and handle insurance claims.
• Assist with hiring household staff 
• Support private life events and family matters 
• Track and oversee payments related to private family operations.
• Manage vehicle administration 

• High level of discretion and ability to handle confidential information.
• Strong verbal and written communication skills.
• Proficiency in MS Office and expense management software.
• Calm, professional, and service-oriented attitude.
• Ability to multitask and work independently in a dynamic environment.