Personal Assistant - Nominate Recruitment Ltd : Job Details

Job Title: Personal Assistant

Location: Belfast City Centre

Salary: £29,000 – £33,000 per annum (dependent on experience)

Reporting to: Head of Professional Conduct

Our client, a highly respected Professional Body based in Belfast City Centre, is seeking to appoint an experienced Personal Assistant to provide end-to-end support to the Head of Professional Conduct. This is a pivotal role requiring the highest levels of discretion, professionalism, and organisational skill.

This is a fantastic opportunity for an experienced PA who thrives in a professional environment and enjoys working at the highest level of organisational support.

Key Responsibilities:

• Proactively manage and organise the Head of Professional Conduct’s busy diary with tact and diplomacy.
• Act as first point of contact, handling queries and correspondence efficiently.
• Provide support with presentations and projects of a complex, sensitive and confidential nature – including data gathering, research, and the preparation of high-quality reports and PowerPoint presentations.
• Support Committees through full administration, including:
• Preparing and distributing agendas and papers
• Recording attendance and transcribing minutes
• Booking meeting rooms
• Processing expenses and reports
• Ensuring timely follow-up actions in line with Society protocols.

Essential Criteria:

• Minimum of five years’ experience as a Personal Assistant or in a senior support role, reporting directly to senior management within a private/public sector organisation or professional body.
• Proven experience of handling sensitive matters with discretion and confidentiality.
• Strong background in administration/secretarial support at senior level, with responsibility for prioritising and managing workloads.
• High level of competence in using and developing Audio-Visual platforms (Zoom, Microsoft Teams, GoToWebinar).
• Demonstrated ability to support presentations and projects, often within challenging timeframes.

Desirable:

• Experience of working within a professional membership organisation or legal/professional services environment.

Salary & Benefits:

• Competitive salary scale: £29,000 – £33,000 (dependent on experience)
• Private medical insurance from day one, with full digital support via employee portal and apps.
• 25 days annual leave, plus 13 public and bank holidays.
• 10% employer pension contribution.
• Death in Service benefit (4x gross salary).
• Income protection and access to an Employee Assistance Programme.
• Salary sacrifice schemes, including Cycle to Work and Tech Scheme.