Personal Assistant - Val Wade Recruitment : Job Details

Personal Assistant, Temporary, 1 month initially, London, Arts Institution, 36 hours per week, £16.80 per hour plus holiday accrual

We are seeking a highly organised and proactive Personal Assistant to support a senior leader within a prominent cultural institution. This is a fantastic short-term opportunity for a skilled PA with experience supporting at executive level in fast-paced, public-facing environments. To start ASAP.

The Role

In this temporary position, you will provide comprehensive diary, meeting and administrative support to a senior director. Acting as the first point of contact, you will handle confidential communications, liaise with high-level internal and external stakeholders, and manage logistics with precision and professionalism.

Your day-to-day responsibilities will include organising meetings, preparing agendas and papers, booking travel, managing correspondence, and supporting operational planning across key programmes and partnerships.

Key Responsibilities

• Complex diary and inbox management
• Scheduling internal and external meetings, preparing agendas, and taking minutes
• Booking travel and accommodation; preparing itineraries
• Drafting formal correspondence and handling enquiries
• Maintaining accurate administrative records and filing systems
• Supporting the coordination of committees and working groups
• Liaising with colleagues and external contacts to support smooth operations
• Processing expenses and maintaining budget tracking documents

About You

You are a confident and experienced PA who thrives in a busy environment. You’re able to work with discretion, manage competing priorities, and communicate effectively with stakeholders at all levels.

Essential:

• Previous experience as a PA or EA at senior level
• Excellent organisational and communication skills
• Strong attention to detail and ability to manage sensitive information
• Proficient in MS Office (Word, Outlook, Excel, PowerPoint)
• Comfortable working independently and using your initiative
• Professional, friendly, and responsive attitude

Desirable:

• Experience in the arts, education, public sector, or non-profit environments
• Familiarity with coordinating meetings, travel, and event logistics

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.