Personal Assistant & Business Coordinator! HYBRID! - Office Angels : Job Details

Job Title: Personal Assistant

Industry: Creative - Marketing

Location: City of London - hybrid office based 3x days per week

Contract Details: Permanent

Salary: £35,000 - 42,000 DOE

Benefits:

· 25 Days holiday

· Annual profit share

· Quarterly team nights out

· Monthly team days together

· Hybrid working model

· Early finish Fridays

· Pension scheme

· Ride to work scheme

Responsibilities:

· Manage the MD's priorities: capture, structure, and ensure daily/weekly tasks are executed.

· Monday Morning Meeting - lead and document priorities, targets, and actions for the week.

· Wednesday On-Track Meeting - run the check-in with the delivery team to ensure all client work is progressing to deadline.

· Maintain and update Zoho CRM for sales pipeline, client activity, and team actions.

· Keep Zoho Projects organised and maintained for client delivery: adopt and enforce the agency's scope process, ensure project tracking is completed correctly every month and quarter, and hold the delivery team accountable for updating tasks.

· Prepare reports from Zoho CRM and Zoho Projects for weekly/monthly reviews.

· Ensure team members are clear on priorities and held accountable for results.

· Standardise and enforce processes across the agency.

· Support light HR administration (holiday/sickness tracking, onboarding paperwork, basic records).

· Process & Tech Improvements - identify opportunities to streamline operations, implement new processes, and leverage technology/tools to improve efficiency.

· Manage MD's diary, travel, and appointments (business + personal).

· Handle personal admin including household coordination, bookings, purchases, and errands.

· Be a trusted first point of contact for personal and business matters.

· Provide flexibility for ad-hoc support across business and personal life to keep the MD focused.

Requirements:

· Proven experience as a PA, EA or Business Coordinator.

· Highly organised, proactive and confident running meetings.

· Excellent communication skills, able to hold others accountable with tact and firmness.

· Strong systems experience; confident with Zoho CRM, Zoho Projects, and Microsoft 365.

· Able to identify and implement new processes and technologies.

· Familiarity with HR administration is helpful.

· Full UK driving licence and access to a vehicle (essential).

· Discretion and confidentiality at all times.

How to Apply:Send us your CV to detailing your relevant experience. We can't wait to meet you! �?

Join us and make a difference in the construction industry! ????

Our client is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.