Personal Assistant and Senior Administrator - De Montfort University Leicester : Job Details

The university has recently reviewed its executive support services to bring consistency in the level of support provided to senior managers across both Faculties and Professional Services, in addition to ensuring transparency in role requirements and career progression opportunities for staff.

As a Personal Assistant/Senior Administrator, you will become part of De Montfort University (DMU) which is an ambitious, globally-minded institution with a relentless focus on delivering quality teaching and learning, and a campus-wide focus on providing a sector-leading student experience. A culturally rich university with a palpable commitment to the public good, it strives to maintain a stimulating and inclusive environment where staff and students are able to thrive.

Faculty / Directorate

We have a Personal Assistant/Senior Administrator role available within our organisation. Your remit will sit within the Executive Support Services; however, you will be aligned to support a cluster and will be allocated a portfolio and senior leaders that you will support. You will be based within our Corporate Services Cluster. The University does reserve the right to require flexibility within the Executive Support Services so that a different cluster, portfolio and senior leader/s could be supported in the future as required.

At DMU we have four faculties; The Faculty of Arts, Design and Humanities, The Faculty of Business and Law, The Faculty of Health and Life Sciences and the Faculty of Computing, Engineering and Media. Each faculty has a focus on excellence in learning and teaching; impactful research enterprise development and to support communities create a sustainable and fair society. Faculties are student facing departments.

Directorates are our professional services departments which includes; Finance and Procurement, People Services, Marketing and Communications, IT and Media Services, International, Impact and Engagement and many more. Each directorate will closely work with the faculties and other directorates to create an impactful student and staff journey. Executive Support services is provided to our Directorates through our Corporate Services and Chief Transformation Officer Clusters.

Role

As a Personal Assistant/Senior Administrator, you will be responsible for providing secretarial and administrative support to director leadership level colleagues. Duties will include maintaining accurate appointment diaries for senior colleagues; finance administration via SAP; booking travel and accommodation; health and safety process and reporting in line within policies and procedures.

In your new role as Personal Assistant/Senior Administrator, you will support with the planning and preparation for meetings, committees and boards; assemble appropriate information to brief senior colleagues ahead of meetings, you will prepare and draft correspondence, publications and presentations as required.

The role is full time (37 hours per week) on a permanent basis. We embrace flexible and hybrid working and for this role you would be required to work in the office three days a week

Ideal Candidate

To be successful as Personal Assistant/Senior Administrator, you must be educated to GCSE level or equivalent. You must demonstrate your experience of providing administrative support to senior colleagues, you must demonstrate your experience of financial administration and have excellent verbal and written communication skills. You must demonstrate your ability to manage conflicting demands whilst maintaining attention to detail and be competent in using Microsoft office applications.

How to apply In order to apply, please complete our online application form. Within the online application form there is a personal statement section; please demonstrate how you meet the requirements set in the person specification. Also, should you wish to be considered for a part time role, please indicate the working hours you wish to be considered for.