Part Time Legal Executive Assistant - Reed : Job Details

Part Time Executive Assistant – Property and Litigation

• Location: London (Fully Remote)
• Contract: Part-Time, Permanent
• Hours: 21 hours/week 
• Salary: Competitive, depending on experience (45-50K full time equivalent salary)

My client, a prestigious law firm are seeking a skilled Executive Assistant with experience in Real Estate and Litigation to provide essential administrative and organisational support to various fee earners across the firm on a part time basis. This role is crucial for ensuring smooth and efficient legal services.

Day-to-day of the role:

• Prepare, organise, and electronically file court forms and documents within deadlines.
• Schedule court hearings, depositions, and meetings.
• Manage multiple diaries, ensuring deadlines are met and timely reminders are sent.
• Liaise confidently with courts and external parties to obtain necessary information or results.
• Process third-party and vendor invoices, including counsel’s and agents’ fees.
• Perform audio and copy typing (e.g., attendance notes, letters, legal documents) with a minimum speed of 50wpm.
• Understand and assist with the document bundling process alongside paralegals and reprographics.
• Order Land Registry documents as required.
• Manage billing and payments.
• Handle telephone communications, take accurate notes and messages, and redirect calls appropriately.
• File legal documents efficiently and accurately.
• Maintain a professional and courteous manner at all times.
• Utilise DocuSign for document management.

Skills & Qualifications:

• Experience as an Executive Assistant within Real Estate and Litigation legal environments.
• Strong understanding of legal court forms and procedures.
• Excellent typing skills with a minimum speed of 50 words per minute and high accuracy.
• Proficient in Microsoft Office suite (Word, Excel, Outlook).
• Outstanding written and verbal communication skills.
• Ability to prioritise tasks effectively and meet tight deadlines.
• Strong organisational skills and exceptional attention to detail.
• High level of confidentiality, integrity, and professionalism.
• Ability to work collaboratively as part of a team and with fee earners.

Benefits:

• Life Insurance and Income Protection.
• Company Pension Scheme.
• Corporate Eye Care and Flu Vaccinations.
• 24/7 GP Access and Employee Assistance Programme.
• Discounted Gym Membership.
• Social events including Christmas and summer parties.

To apply for this Executive Assistant position, please submit your CV detailing your relevant experience and why you are interested in this role.