Paralegal Administrator - Good Egg Recruitment Ltd : Job Details

An opportunity has arisen for a Paralegal/Administrator to join our client’s organisation based in Southam. Working in the Property Department, the successful candidate will assist Fee Earners with a range of administrative tasks to support the Conveyancing process.

This opportunity is a F/T office based permanent job working 35 hours pw Mon-Fri, 9am – 5pm paying £25k - £26,500pa doe plus excellent benefits.

Job Purpose

• To provide comprehensive administrative and paralegal support to a busy Property Department.
• To work in accordance with the Office Manual and to act at all times in an appropriate manner as an employee of a professional practice.

Knowledge and Experience

• Experience of working within a Residential Conveyancing department would be preferred.
• Understanding of the conveyancing process
• Knowledge of LMS and Lender Exchange, as well as Land Registry
• Excellent client care
• Sound interpersonal and communication skills
• Good organizational and administration skills
• Ability to be a team player
• Working knowledge of Microsoft Windows, Microsoft Word, and Outlook, and case management systems
• High level of accuracy and attention to detail
• Motivated to learn and progress within the department
• You may also be required to work at one of the other offices of the Firm from time to time

Key Responsibilities

• Providing conveyancing quotes, opening new files
• Dealing with client enquiries and queries over the telephone and in person, and providing updates to clients and estate agents
• Keep up to date with prospective clients
• Setting up files for completion
• To progress files through to post-completion, file closing and progressing to archive
• Undertaking dictation
• To scan, maintain and prepare full attendance notes
• Obtaining correct documentation for Anti Money Laundering purposes
• Updating LMS and Lender Exchange
• Submitting registrations and dealing with requisitions
• Work within the framework of CQS
• Scanning post and allocating to fee earners electronically and onto physical files
• Dealing with client and office ledgers
• To undertake general administration tasks
• To attend Property Department meetings and Firm wide meetings
• To proficiently use the Firm’s case management system
• Updating estate agents and brokers
• First point of contact for incoming calls