PA/HR - Hays Specialist Recruitment Limited : Job Details

Your new companyMy client, a business consultancy in Burton on Trent is looking for a proven PA/HR professional to join their business on a permanent basis. Your new roleDuties will include the following:

• Diary management for the COO and Commercial Director (manage the manager)
• Arrange internal/external meetings as required (including client reviews etc)
• Set agendas, minute take (as required), follow up on action logs with all stakeholders
• Ensure all action points assigned to COO are completed and/or delegated as necessary
• Mailbox management for the COO
• Flag important emails to ensure responses are made in due time.
• Respond to emails on their behalf where possible
• Prepare expense submissions for COO
• Manage personal and business travel as required
• Produce reports from KPI Meetings
• Arrange Meetings
• Manage Expenses
• Produce details for the Board Meeting
• Take minutes of internal meetings
• Review internal documentation
• Field all incoming calls to Directors Suite
• Conduct inductions for new members of staff, ensuring the induction presentation is reviewed periodically
• Prepare "Welcome Packs" for new starters
• Keep the company Organisation Chart updated
• Manage the Employee Awards programme to ensure monthly nominees are collated and certificates etc are issued, and pictures uploaded to social media/ websites
• Prepare presentations for internal/external use, ensuring a correct brand image is projected
• Collate monthly KPI submissions from department heads and submit to them for review
• Work with HR to ensure annual appraisals are carried out, documents are filed with COO and high level overviews of individuals are prepared to enable training requirement reviews etc to be conducted
• Conduct post-appraisal staff surveys
• Work with other departments and offer assistance/advice if requested, e.g. working with Sales to review/prepare quotation documents before submission to client
• Assist with travel bookings for other members of staff as required
• Pre-approve any invoices that related to head office expenses, fleet expenses and other general expenses under EPA's remit, before passing to COO for sign off
• Maintain credit card expense spreadsheet/receipts and submit monthly to Finance.

What you'll need to succeedYou will need to have previous experience working as a PA, but you will be required to work in an HR role previously. What you'll get in returnYou will be rewarded with a permeant opportunity, paying up to £32500.The role is working Monday to Friday 8.30 - 5.30 and will be office based.What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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