Office Manager & PA - Morgan Jones : Job Details

Office Manager & PA

£30,000-£40,000 per annum

Manston - Due to location you must have access to your transport

Our client is looking for an Office Manager/PA who has excellent organisational skills and a personable disposition. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The Office Manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help my client achieve organisational efficiency by nurturing a positive, inclusive work environment.

This role will be working Monday-Friday 8 am-5.30 pm, and every Saturday 8 am-12 pm (Saturdays can be negotiable).

Objectives of this role:

• Oversee visitors to the office and ensure a friendly, personal experience
• Ensure peak operations for the organisation and implement preventive measures for potential issues
• Implement policies and procedures, measure outcomes against standards, and improve operational flow
• Coordinate internal and external resources, and cultivate relationships with vendors
• Respond to requests and questions about office operations
• Support the Managing Director on a day-to-day basis including management of the office staff

Responsibilities:

• Ensure office efficiency by maintaining common areas, organising procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
• Dealing with daily enquiries from customers and the Managing Director
• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
• Provide direct administrative support as needed, including scheduling appointments, meetings, travel, maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate deliveries when requested
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested

Required skills:

• 5 or more years’ worth of experience and a proven track record in a Office Management or PA role
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• Manage office staff effectively

Preferred skills:

• Experience in developing internal systems
• Advanced computer skills and experience with online platforms
• A motor trade background would be beneficial

About Morgan Jones:

Morgan Jones Recruitment Consultants Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying for this job, you accept the Terms &Conditions, Privacy Policy and Data Protection and Information Security Policy which can be found on the Morgan Jones website.

Due to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.

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