Office Manager - Reed : Job Details

Office Manager / Executive Assistant – Subsea Sector | AberdeenshireLocation: Aberdeenshire Salary: Competitive, DOE Type: Full-time, Permanent

If the below role looks of interest please send CV directly to to be considered.

Are you a proactive, organised, and personable professional looking to make a real impact in a dynamic subsea business? Our client, a growing player in the offshore energy sector, is seeking a versatile Office Manager / Executive Assistant to support both operational excellence and executive leadership.

This is a pivotal role that blends day-to-day office management with high-level executive support. You’ll be the go-to person for facilities, logistics, and internal coordination—while also acting as a trusted right hand to the Managing Director.

?? Office Management Responsibilities

• Act as the first point of contact for staff regarding facilities and office-related issues
• Manage relationships with building maintenance contractors and service providers
• Oversee employee mobile phone contracts and renewals
• Coordinate with marketing and events teams for trade stands, exhibitions, and internal events
• Maintain office supplies, equipment, and vendor relationships
• Support onboarding of new staff and ensure smooth office operations
• Assist with basic finance admin (e.g., invoice tracking, petty cash, supplier payments)

?? Executive Assistant Duties

• Manage complex travel arrangements for the Managing Director, including international itineraries
• Screen and prioritise calls, emails, and meeting requests
• Prepare agendas, take minutes, and follow up on action items from leadership meetings
• Support diary management and ensure optimal scheduling across time zones
• Handle confidential information with discretion and professionalism
• Assist with internal communications and occasional board-level reporting

�? What We’re Looking For

• Proven experience in office management, executive support, or a similar hybrid role
• Strong organisational skills with a calm, solutions-focused approach
• Excellent communication and interpersonal abilities
• Comfortable working in a fast-paced, technical environment
• Proficiency in Microsoft Office Suite; familiarity with CRM or ERP systems is a plus
• A genuine interest in the energy or subsea sector is welcomed

�? Why Join?

This is more than just a support role—it’s a chance to be embedded in a business that’s shaping the future of offshore energy. You’ll work closely with senior leadership, contribute to a collaborative culture, and enjoy the variety that comes with supporting both people and operations.