Office Manager - Optima Recruitment : Job Details

We are seeking an organised and proactive Office Manager to support the Senior PA & Leadership Team with a range of administrative and operational tasks.

This is a key role that ensures the smooth running of day-to-day office functions and supports recruitment and other operational processes.

The Office Manager will act as a central point of contact across the organisation, working with stakeholders at all levels to maintain a professional, efficient, and compliant working environment.

Benefits:

• Based in Leatherhead
• £28,000
• Extremely generous pension contribution
• Free onsite parking
• Cycle to work scheme
• Complimentary lunches and refreshments
• Use of facilities including gymnasium and pool
• Employee assistance programme

Job Description:

• Manage the company’s calendar including entering events, identifying clashes and offering solutions, booking rooms and ordering catering.
• Draft communication for events and ensure its timely publication to all stakeholders
• Collating responses and work with key teams to ensure smooth running of events
• Contribute to smooth running of consultation appointments
• Liaising with IT on correct set up and troubleshooting issues that may occur
• Support colleagues to ensure training is set up for all staff and completed on time
• Support SLT including providing useful information to new recruits to ensure a smooth joining process
• Supporting the Senior PA and SLT in the drafting and formatting of company handbooks
• Ordering unique items not provided by regular suppliers
• Managing the Office email inbox and ensure that emails are dealt with promptly
• Draft recruitment material including adverts and applicant information packs
• Manage process of receiving applications, acknowledgments to applicants, distribution etc
• Support the assessment of applicants including organising interview schedules
• Complete all safer recruitment checks (references, enhanced DBS, overseas checks, DFE, RTW)
• Assist with induction of new staff including facilitating set up on the company systems
• Manage the production and secure use of staff passes
• Work with Finance team to ensure they have necessary information for new and leaving staff.

Professional Skills & Standards

• Fully proficient in Microsoft Office with excellent IT skills
• Excellent oral and written communication.
• Ability to look ahead and plan to ensure that required tasks are completed in advance
• Professional at all times: adopt smart business dress each day, attention to detail, work accurately and quickly, be warm and approachable, calm under pressure and collaborative.
• Undertake reasonable tasks required by the MD’s PA or members of the Senior Leadership Team
• Maintain strict confidentiality at all times