Office Manager - KM4 Group : Job Details

Office Manager | Woking | Up to £35,000

Our client is looking for an Office Manager to support the busy team who have a growing workload!

You will have responsibility for various important tasks within the Company and will work closely with the 'C’ Chief level managers on a day-to-day basis as well as supporting other team members, allowing them to focus on other priorities.

You will have experience of overseeing administrative activities that will facilitate the smooth running of the office, organising people, information and other resources.

You will have the opportunity to help build and influence the business during its continued growth and you can very much make the role your own!

Responsibilities

Your duties will include:

• Purchase of office supplies or equipment
• Maintain relevant Policy documents (such as insurance) on site and ensure that relevant insurances are on display and available for viewing.
• Oversee facilities issues with the MD and third parties. Be the main point of contact for suppliers and the landlord to manage any premises issues.
• Take responsibility for administrative duties such as answering phone calls, preparing documents as required, and helping the CEO with other tasks as appropriate.
• Gather and input Purchase Orders, Receipts and Invoices for purchases into the Xero accounts system for ordering and payment approval.
• Assist operations group by arranging and tracking freight with company’s agent, and by arranging travel for operations team members with company agent.
• Administering HR system
• Filtering and delegating inbound email from website / social media enquiries.
• Record management - ensuring CRM and / or Xero records are updated when notification of change of address, email change etc.
• Ensuring GDPR rules are adhered to in relation to documentation and customer records.
• Record First Aid or Health and Safety incidents accurately for review.

Rewards

• Flexible working hours
• Free on-site parking
• Pension
• An all-round great place to work!

Requirements

Essential:

• Experience in a similar role within a small business environment.
• Proficient in computer use, standard Office Suite and web-based platforms.
• Good at prioritising tasks, ability to multitask.

Desirable:

• Experience with international shipping logistics.
• Basic Accounting skills