Office Manager - Reed : Job Details

Job Type: 12-month FTC (Full-Time Contract)

My client is looking for an experienced Office Manager to provide an effective, efficient, and professional service to their Crawley office. This role encompasses a wide range of responsibilities including reception and office services support, facilities management, and limited IT support.

Job Purpose:

The successful candidate will manage the Gatwick Reception & Office Services Team and represent the firm in various capacities, ensuring the smooth operation of the office environment.

• Managing the Gatwick Reception & Office Services Team, ensuring high levels of customer service and client care.
• Meeting, greeting, and signing in visitors, as well as providing refreshments and organising internal events.
• Setting up meeting rooms for training and meetings, including arranging furniture and setting up necessary equipment.
• Maintaining reception diary, booking meeting rooms/hot desks, and ensuring all records are kept up to date.
• Collecting, sorting, and distributing incoming and outgoing post, and managing office supplies and stationery.
• Being responsible for the office archiving/retrieval of records in accordance with firm procedures.
• Supporting the IT function by resolving on-the-ground IT issues and coordinating with the IT team.
• Coordinating Health & Safety matters, maintaining the firm’s Health & Safety policies and procedures.
• Working with contractors and the premises team to ensure the office is safe, secure, and well maintained.

• Experience in an office services, reception, and facilities role, preferably in a professional firm.
• Committed to delivering high levels of customer service in a professional environment.
• Good working knowledge of Microsoft Office Suite.
• Previous managerial experience in an office environment.
• IOSH qualification is desirable.
• Effective communication skills and the ability to communicate with people on all levels.
• Strong leadership and team working skills, with a flexible and adaptable approach to work.

• Competitive salary package.
• Opportunity to work in a dynamic professional environment.
• Exposure to a variety of responsibilities and the chance to work with a dedicated team.

To apply for the Office Manager position, please apply now!

The typical working hours are 08:30-17:30, but flexibility is required to meet business needs.