Office & Facilities Manager - Office Angels : Job Details

Join Our Dynamic Team as a Facilities & Office Manager!Are you a proactive organiser who thrives on keeping an office running seamlessly? We're looking for a Facilities & Office Manager to take ownership of our workplace environment, ensuring everything from building systems to team support runs smoothly in our vibrant architecture studio. This is a pivotal role where you'll combine hands-on facilities management with office operations, creating a safe, efficient, and inspiring workspace for our team.

Location:Elephant & Castle (Fully office based)

What We Offer:

• Competitive annual salary-£50,000 to £55,000
• A permanent contract
• Supportive team environment
• Opportunity for professional growth and development
• Rotating shift pattern (8:00am-4:30pm / 9:00am-5:30pm)

Your Role:As our Facilities & Office Manager, you'll report directly to the Finance Director and take charge of the day-to-day operations of our office, with a strong focus on facilities and workplace management.

Facilities Management

• Act as the key point of contact for building management, contractors, and suppliers, ensuring issues are resolved quickly and effectively.
• Oversee all building systems (HVAC, security, IT infrastructure) to maintain functionality and safety.
• Manage cleaning and maintenance contracts.
• Serve as the 24-hour emergency contact for facilities and security matters.

Health & Safety

• Act as Health & Safety lead: maintain policies, review risk assessments, and ensure compliance with regulations.
• Organise first aid, fire marshal, and health & safety training for staff.
• Coordinate emergency drills and maintain preparedness across the office.

Office Management

• Keep the office running day-to-day: supplies, equipment, and vendor relationships.
• Handle scheduling, meeting coordination, and travel arrangements.
• Be the welcoming first point of contact for visitors, clients, and vendors.
• Continually refine office processes to maximise efficiency.

Management of Admin Team

• Lead and mentor the admin team, creating a positive and proactive culture.
• Allocate tasks, manage workflow, and support team development through training and reviews.

Human Resources Support

• Support recruitment, onboarding, and offboarding processes.
• Maintain employee records and assist with HR policies and compliance.

Key Skills Required:

• Strong facilities management knowledge and hands-on experience.
• Health & Safety expertise, including policy management and training.
• Proven experience managing admin teams.
• Strong communication and relationship-building abilities.
• Proficiency in Microsoft Office Suite (HRIS experience desirable).
• Understanding of ISO auditing principles.

The Ideal Candidate Will Be:

• People-oriented, approachable, and solutions-focused.
• Confident managing contractors, suppliers, and building operations.
• Experienced in health & safety and facilities compliance.
• Polished and professional, while bringing warmth and approachability.

Why Join Us?This is an opportunity to be at the heart of a creative, collaborative, and award-winning studio. Apply Now!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.