Office Coordinator - Val Wade Recruitment : Job Details

Office Coordinator, International Software Company, Permanent, London, £25,000 plus excellent benefits.

Are you a recent graduate and/or have a couple of years experience in an administrative office based role? Our client, a fast growing and dynamic international software company based in London is looking for an administrator to contribute to the success of their new London office and briefing centre. Relocating to new offices in June, the new offices will have world-class presentation, meeting and briefing space for customers, colleagues and partners. This role is a part of a global operations team covering business services, travel and logistics, events, expense management and administration. Core work hours are 9am-6pm, the role is office based.

The main duties of the Office Coordinator role are:

• Create a professional, positive and welcoming environment for colleagues and guests
• Proactive management of front-of-house, meeting rooms and desk space
• Clerical, administrative and logistical tasks inc. ordering supplies, office equipment, and processing invoices
• Supporting sales team
• Raising and tracking POs and processing invoices
• Approving travel
• Plan events, sourcing and ordering merchandise for events
• Booking hotel accommodation
• Book meetings and schedule events
• Maintain internal databases
• Submit expense reports
• Maintain a filing system
• Prepare regular reports and presentations
• Coordinating schedules and managing calendars

Skills & Experience

• Possessing a positive outlook & a team player
• Self-driven and results oriented, with excellent attention to detail
• Excellent anticipation and forward planning skills
• Reliable and determined, and keen to assume responsibility for projects, processes and policy
• Ability to provide a high standard of operational and administration support in a dynamic environment
• Proven experience in a relevant role
• Experience with office management tools i.e. LibreOffice
• Excellent organizational and time-management skills
• Strong written and oral communication skills
• Problem-solving attitude with an eye for detail
• Self-driven, results oriented with a positive outlook
• A natural forward planner
• Excellent attention to detail
• A team player

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

This is an excellent opportunity. Apply now!

Val Wade Recruitment are actively looking for applicants from underrepresented communitiesand pride ourselves as an equal opportunities’ employer and agency