Office Administrator - Reed : Job Details

Office Manager (Temporary)

Role Purpose:To provide high-level operational and administrative support across a variety of business environments, ensuring the smooth and efficient running of day-to-day office functions. This temporary role is ideal for experienced professionals who can quickly adapt to new settings and take ownership of office operations, including facilities, finance, HR support, and team coordination.

Key Accountabilities:

• Overseeing daily office operations and ensuring a professional, well-functioning environment
• Line managing administrative staff and supporting their development and performance
• Managing office budgets, processing invoices, and monitoring expenditure
• Coordinating facilities management, including maintenance, health & safety, and supplier liaison
• Supporting HR processes such as recruitment, onboarding, absence tracking, and maintaining personnel records
• Acting as the first point of contact for staff and external visitors, ensuring professional communication
• Managing internal communications including newsletters, notices, and updates
• Organising meetings, preparing agendas, and taking minutes as required
• Ensuring compliance with GDPR, health & safety, and company policies
• Supporting leadership with diary management, reporting, and project coordination
• Handling confidential information with discretion and professionalism
• Providing flexible administrative support across departments as needed

Person Specifications:

Experience:

• Previous experience in an Office Manager or senior administrative role (2-3 years minimum)

Professional and Personal Skills:

• Strong leadership and organisational skills
• Excellent communication and interpersonal abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Familiarity with HR, finance, and facilities systems
• Proactive, adaptable, and solution-focused
• Team player with the ability to work independently
• Demonstrates initiative and a can-do attitude

Package:

• Working Hours: Monday to Friday, full-time
• Contract Type: Temporary, ongoing recruitment
• Annual Leave: Accrued based on hours worked
• Additional Benefits: Free parking (where applicable), access to training, supportive team environment