Office Administrator - Hays Specialist Recruitment Limited : Job Details

Your new companyHays are recruiting for a permanent office coordinator. This role is based in central Manchester and is office-based. Your new roleWe are seeking a proactive and highly organised Facilities and Office Assistant to support the smooth running of our office environment. This role is key to ensuring the workspace is safe, efficient, and welcoming for all employees and visitors. You will assist with day-to-day facilities operations, office administration, and provide general support to the wider team. What you'll need to succeedFacilities Support

• You will assist in the maintenance and upkeep of office facilities, ensuring a clean, safe, and functional working environment.
• Liaise with contractors and service providers for repairs, maintenance, and scheduled services.
• Monitor stock levels of office supplies and place orders as needed.
• Support health and safety compliance, including fire safety checks, first aid kits, and risk assessments.
• Help coordinate office moves, desk setups, and space planning.

Office Administration

• Greet and assist visitors, ensuring a professional and friendly reception experience.
• Manage incoming and outgoing mail and deliveries.
• Maintain office records, including supplier contracts, maintenance logs, and compliance documentation.
• Support meeting room bookings and ensure rooms are set up appropriately.
• Assist with onboarding new employees by preparing workstations and access passes.

General Support

• Provide ad-hoc administrative support to departments as required.
• Help organise internal events, meetings, and team activities.
• Act as a point of contact for general office queries and escalate issues where necessary.

What you'll get in returnSalay is £25,000 - £28,000

• A supportive and inclusive working environment.
• Opportunities for professional development.
• Competitive benefits

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

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