Office Administrator - Aspire Personnel Ltd : Job Details

Are you looking for an Administrators role with bags of variety ?

Do you have good experience of managing an office’s administration ?

Job Summary:

The Office Administrator will ensure the smooth running of our office on a day-to-day basis. This role involves managing administrative tasks, providing support to staff and management, and ensuring that company operations are efficient and organised

Key Responsibilities:

• Manage phone calls, emails, and correspondence (e.g., mail, packages).
• Handle the reception desk at all times.
• Ensure all future post has been scanned and allocated in the correct files.
• Scan all client records.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations.
• Assist with basic bookkeeping tasks, such as invoicing and expense tracking.
• Maintain office and kitchen supplies inventory and place orders when necessary.
• Ensure the office environment is clean, orderly, and well-maintained.
• Manage office equipment and coordinate maintenance and repairs.
• Maintain and update employee records and contact information.
• Support staff with administrative tasks and special projects.
• Assist in onboarding new employees, including preparing workstations and ensuring all necessary documentation is completed.
• Communicate effectively with staff, management, and clients to ensure smooth operations.
• Plan and organise company events, meetings, and conferences.

Qualifications:

- Proven experience as an Office Administrator, or in a similar role.

- Proficiency in MS Office (Excel, Word, Outlook and PowerPoint).

- Excellent time management skills and ability to multitask and prioritise work.

- Attention to detail and problem-solving skills.

- Strong organisational and planning skills.

- Excellent written and verbal communication skills.

Aspire Personnel Ltd acts as an employment business for interim positions and an employment agency for permanent positions. Aspire Personnel Ltd is committed to equal opportunity and diversity.