Office Administrator/HR - Incisive Ltd : Job Details

One of our blue-chip financial companies, who are based in London are looking for an Office Administrator to support the team with a wide variety of office-related tasks in a dynamic and fast-paced environment. This role includes both routine office management and assistance with HR functions while the HR Manager is on maternity leave.

Office Administrator Roles and Responsibilities:

· Office Ordering: Manage and maintain office supplies, placing orders and ensuring inventory is up to date.

· Assisting teams in booking meeting rooms and liaising with front desk on client visits.

· Troubleshoot any AV issues in meeting rooms - ensure all AV is being maintained accordingly.

· Office Maintenance Management: Coordinate with contractors for office maintenance ,including; fob management, cleaners, gardeners, printer services, landlord-related issues etc and ensuring invoices are correct.

· Ad Hoc Letter Writing Assistance: Support the Chief Operating Officer (COO) in drafting and preparing ad hoc correspondence as needed.

· IT Support: Assist with IT-related queries, including troubleshooting, ordering new IT equipment, and liaising with IT service providers.

· Health and Safety: Handle health and safety requirements as necessary, ensuring the office environment complies with regulations.

· Additional responsibility on an Ad Hoc bases for example, diarising annual reviews, onboarding of new starters, health insurance enquiries and internship program support (annually).

· Ensure Welcome Pack for new joiners is up to date.

Requirements:

· Strong communication and interpersonal skills, with the ability to effectively collaborate with colleagues at all levels of the organisation.

· Ability to work independently and prioritise tasks in a fast-paced environment.

· High level of integrity and professionalism.

· Very much a 'muck-in’ attitude.

For the right person there is hybrid working. Please contact Hayley for an immediate interview.